Subcontracting, Subcontractors, and How Subcontracting Works

1. VENDOR SELECTION

Subcontracts India practices a policy of thorough and rigorous scrutiny of all aspects of vendor/subcontractor credentials. All vendors/subcontractors are required to submit a number of details along with their company profile prior registration with Subcontracts India. Listed below is the procedure for registration to be followed by all vendors/subcontractors:

1. A soft copy of the company profile is to be submitted to Subcontracts India over email in either MS Word or PDF format.

2. An ideal company profile must list the following:

1. Company Management Structure
2. Details of Board of Directors
3. Names of all key personnel in the company’s management with their designations
4. Total Number of company’s employees
5. Copy of company’s Certificate of Incorporation.
6. Copies of any other certification(s)
7. List of all machinery and equipment at the company’s disposal
8. List of current projects undertaken by the company along with their value
9. List of completed projects in the last three years along with pictures and their value
10. Company’s annual turnover in the last three years
11. Contact person’s name and contact details.

3. Subcontracts India requires Company’s audited balance sheets of the last three years along with their audit reports.

4. A copy each of the company’s PF/GST/VAT/TAN/PAN registration is also required to be submitted.
5. The applicant will be required to deposit a non refundable registration fee once all the papers have been scrutinized and found to be adequate for presentation .
6. Once an applicant has been selected by Subcontracts India for presentation to the Main Contractors, the applicant company would need to enter into a formal agreement with Subcontracts India for authorization to represent their case.

2. CASE PRESENTATION

Company profiles submitted to Subcontracts India go through a comprehensive scrutiny by expert consultants. The following areas are looked into:

1. Company’s Area of Work Specialization such as road construction, structural engineering, Tunneling, Underground Pipelines, etc.
2. Company’s Technical competence in terms of the personnel employed by the company to look into different aspects of work specialization.
3. Company’s Project Management Structure for effective implementation of projects
4. Skill Level of manpower employed by the Company
5. Technological advantage in terms of machinery and equipment.
6. Company’s optimum work capacity assessed over a period of at least three years
7. Company’s financial capacity assessed over a period of at least three years.
8. Company’s performance track record assessed over a period of at least three years.
9. Company’s safety procedures and safety audit reports.
10. Company’s social compliance record.
11. Company’s project completion record

Once all of the above parameters have been scrutinized, a team of expert consultants associated with Subcontracts India decide on the work opportunity a particular company is best matched to take on. Accordingly, the most suitable company profile is forwarded to the Main Contractors.
Main Contractors, more often than not, are already established companies with proven track records in their fields of work specialization and are capable of bidding/ participating in the E-tendering process (either in the Government of India or other private or public corporate entities)
​While presenting a subcontractor’s company profile to the Main Contractors, the consulting experts of Subcontracts India make sure that only the most deserving and relevant ones reach the Main Contractors for work consideration. This cuts down the time and efforts otherwise required to be put in by the Main Contractors to scrutinize the subcontractor details.

Cases presented by Subcontracts India generally meet with successful results due to the careful and professional approach. Partnering with Subcontracts India makes good business sense for both the subcontractor as well as the Main Contractor.

3. ORDER FINALIZATION

Order finalization is generally a lengthy process and the Main Contractor reserves complete and uncompromising right to decide who to award a subcontract. However, after having worked closely with many Main Contractors we feel the process isn’t really as ruthless as it generally sounds at the initial stages!!
Subcontracts India, with its wide base of expert consultants, works very closely with the Main Contractor(s) through the entire process of selecting the most suited subcontractor for any work desired to be subcontracted by the Main Contractor.

It is always very difficult to set a definite timeline for the process of awarding a subcontract. However, once we present a subcontractor’s company profile along with the Letter Of Interest for a particular work to the Main Contractor, it generally takes between one to four weeks for the Main Contractor to confirm if they consider that subcontractor suitable for that particular work.

If found suitable, the Main Contractor would issue a Letter of Intent mentioning all the details of the work. The Bill of Quantities (BOQ) would also be issued by the Main Contractor which can either be priced (complete prices mentioned) or empty. If the BOQ is priced , then the subcontractor needs to confirm its acceptance upon checking all the details mentioned therein. If the BOQ is empty, the subcontractor would need to fill this up and submit for approval. There might be several rounds of discussions prior acceptance or rejection of the BOQ by the Main Contractor/subcontractor. If accepted, a work order will follow with all terms and conditions for the subcontractor to comply.
Subcontracts India plays a crucial role in getting its partner vendors the work they desire. It provides guidance and the necessary thrust through the entire process of Order Finalization with the Main Contractor. Transparency of the deals that we strike is the cornerstone of our business.